INFORMATION NOTE for CS/NGO Observers on the 46th PCB Meeting

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Dear colleagues and friends,

As you may have heard, the 46th UNAIDS Programme Coordinating Board (PCB) will be held on the virtual Interprefy platform through video conferencing from Tuesday, 23 June to Thursday, 25 June 2020.

The meeting will be run from the WHO Executive Board room with representatives of the PCB Chair, UNAIDS Executive Director, Deputy Executive Directors, and Secretariat support staff present in the room. The virtual sessions will be held on all three days from 13:00 to 16:00 (Geneva time) to accommodate participants from different time zones(PCB annotated agenda and PCB timewise agenda). The thematic segment, originally planned for the third PCB day, has been rescheduled to December 2020.

As has been the practice, the June PCB meetings are allotted for UNAIDS governance and management agenda items (or internal housekeeping), while programmatic or thematic items are taken up in during the December PCB meetings. If you are interested to attend the June PCB meeting, please find important information from UNAIDS Secretariat on registration for CS/NGO Observers, including important deadlines for registration and submission of statements, as well as the timeline for the pre-meetings.


- Online registration is required for the PCB meetings through the registration link on the UNAIDS website by the deadline of Friday, 5 June 2020:

- For those who would like to participate in the PCB related pre-meetings, which will start on Wednesday, 3 June 2020, the registration should be completed the latest by Wednesday, 27 May 2020. Registered participants will receive a link for testing their connectivity with Interprefy. A week is necessary for Interprefy to complete an IT and security check with each individual meeting participant.

The dates of the pre-meetings are as follows (actual time to be announced later):

a.Wednesday, 3 June 2020: Discussion on UNAIDS Strategy beyond 2021

b.Tuesday, 9 June 2020: Discussion on oversight items: Update on Human Resources Management Issues, Update on the Implementation of the Management Action Plan, Statement by the Chair of the UNAIDS Staff Association, and Organizational Oversight reports

c.Thursday, 11 June 2020: Discussion on Task team on community-led responses and PCB Working Group on follow-up to the JIU Review

d.Tuesday, 16 June 2020: Discussion on UBRAF (middle of the day);

Meeting documents will be regularly posted on the PCB website in English and French:


UNAIDS wishes to draw the attention of the Missions and Organizations to the Modus Operandi of the UNAIDS PCB, which includes a provision that observer status may be granted by the Executive Director of UNAIDS, in consultation with the PCB Chairperson and upon receipt of a written application expressing a manifest interest, to any Member State of any of the UNAIDS Cosponsoring Organizations, and any intergovernmental or nongovernmental organization. Applications for observer status should be sent to [email protected], in parallel with the official registration on the UNAIDS website: before the deadline of Friday, 5 June 2020. Again, if you would like to participate in the scheduled pre-meeting sessions, starting on Wednesday, 3 June 2020, please submit your request and registration the latest by Wednesday, 27 May 2020.


Due to the technological limitations and security considerations that accompany a virtual meeting, registration to the meetings will be limited to two (2) speakers and two (2) listeners for Member State Observers, NGO Observers, and Intergovernmental Organizations. Exceptions will be granted on a case-by-case basis in consultation with the PCB Chair and the UNAIDS Executive Director. For PCB Member and Observer delegations with fewer than three members participating, all members of the delegation will be granted speaker status.

Please note that there is a limit of 300 speakers (for both PCB and non-PCB members), so approval will be on a first come-first served basis. Meanwhile, there are 1,000 slots for listeners.


Following the intersessional approval of the “Modalities and Procedures for the 46th UNAIDS virtual PCB meeting” (UNAIDS/PCB (46)/20.3), registered participants are requested to send their pre-recorded presentations, statements and comments in any of the six official languages of the UN to: [email protected] no later than Friday, 19 June 2020. Due to time constraints, they would appreciate submissions in English or French, and as early as possible to inform the pre-meetings starting on Wednesday, 3 June 2020.

Please note that due to the short time allotted for the actual meeting days, there will be very limited opportunities to make statements or interventions. UNAIDS Secretariat is still discussing ways to manage the submission and posting of statements.

If you have questions for clarification, please email the NGO Delegation’s Communication and Consultation Facility (CCF) directly: [email protected] and [email protected].


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